Installation and Initial Setup
Configure your KaliaOps instance in a few simple steps
After your subscription, you receive an email with a one-time login link. Set your password, enable two-factor authentication (mandatory), then configure your tenant settings and create your organizational structure. Your instance is operational in less than 15 minutes.
Receiving Your Access
Immediately after your payment is validated, you receive a welcome email at the address provided during subscription. This email contains:
- Your tenant URL: your dedicated space (e.g., kaliaops.com/yourcompany)
- A secure login link: this one-time link allows you to set your password
- Your administrator email: the address used to log in
The login link expires after 1 hour or upon first use. If you don't use it in time, you can request a new link via the "Forgot Password" page.
First Login
Click the login link
In the welcome email, click the "Set My Password" button. You will be redirected to the password creation page of your instance.
Create your password
Choose a secure password of at least 12 characters (we recommend 20 characters or more for optimal security). Use a combination of uppercase letters, lowercase letters, numbers, and special characters, or opt for an easy-to-remember passphrase.
Enable two-factor authentication
2FA activation is mandatory for administrator accounts. Scan the QR code with an authenticator app (Google Authenticator, Authy, Microsoft Authenticator, etc.) then enter the 6-digit code generated.
Once 2FA is activated, you receive 10 backup codes. Keep them safe in a secure location: they will allow you to log in if you lose access to your authenticator app.
Access your dashboard
After validating the 2FA code, you are logged into your KaliaOps instance. The dashboard displays with an overview of your environment. You can now configure your tenant.
Tenant Configuration
Tenant settings define the default values for all users in your instance. Access them via the Administration → General Settings menu.
Available Settings
- Timezone
- The default timezone for displaying dates and times. Each user can customize their own in their profile.
- Default Language
- The interface language for new users. Available languages: English, French, German, Spanish, and Italian.
- Administrator Email
- The email address defined during subscription. It receives system notifications (renewals, quota alerts, etc.).
Organizational Structure
KaliaOps allows you to model your company structure with three main entities:
Organizations
Organizations represent the legal entities or organizational units of your company (subsidiaries, departments, divisions). Each organization has:
- A name and unique code
- A type: business unit, department, division, subsidiary, group, or holding
- A parent organization (optional) to create a hierarchy
- A manager and main site
Sites
Sites are physical locations: offices, datacenters, warehouses, branches. Each site can have its own timezone and full address details.
Teams
Teams group collaborators by function or project. They are attached to an organization and can have a team leader.
Profile Customization
Each user can customize their experience via their profile (user menu → My Profile). Individual preferences override the tenant's default settings.
Available Preferences
- Language: choose from the 5 available languages
- Timezone: customize date display according to your location
- Theme: light, dark, or automatic (follows system preferences)
- Notifications: enable or disable email notifications
You can also change your password and manage your 2FA settings from this page.
Next Steps
Your instance is now configured! Here are the recommended next steps:
- Invite your collaborators: create user accounts and assign them roles appropriate to their responsibilities
- Configure LDAP/AD authentication: synchronize your users with your corporate directory
- Import your data: use import tools to migrate your existing assets, contracts, and applications
Check the following articles in our documentation to learn more about each topic.
- Instance accessible immediately after payment
- Secure one-time login link (valid 1h)
- Two-factor authentication (2FA) mandatory for administrators
- 5 languages available: English, French, German, Spanish, Italian
- Flexible organizational structure: organizations, sites and teams